Simmonds Language Services
Skill · Phone Calls

Professional Phone Calls in English

Answer calls, transfer callers, leave messages, manage conference calls – in English, confidently and professionally. With native-speaking trainers and AI avatar exercises for daily speaking practice.

€95–105 / 90 min · VAT-exempt

Live 1:1 via Zoom, Teams or Meet – not a self-study courseLessons can be moved up to 24 hours aheadNo minimum term

AI notice: narrator voice and some scenes AI-generated; James's voice and lip movements in the intro and closing AI-edited

English for Phone Calls: Answer, Transfer, Take Messages

Six phone situations, vocabulary, James in his own words – in 82 seconds.

Transcript

Today we are talking about phone calls in English. I will show you how to sound confident and professional on the phone. Professional phone calls in English.

Answer calls, transfer callers and take messages. Live training with native-speaking trainers, online since 2004. Answer calls, transfer callers, leave messages, customer hotlines, conference calls, international conference calls.

Practise clear contributions and summaries in realistic role-plays with your trainer. So, to start with we need to differentiate between passive understanding and active learning. Remember, the brain is not a sponge, it's a muscle and it needs exercising.

Put through, hold the line, call back, ask callers to wait politely, offer to take a message and state the reason for your call. One-to-one training, online or in person. Your native-speaking trainer simulates real phone situations and gives personal feedback on grammar, pronunciation and conversation management.

Book your free needs analysis today. I look forward to talking to you.

English testsHow good is your English?
Phone Calls

Phoning in English – Confidently and Professionally

The phone rings, an international number appears on the display – and suddenly everything you wanted to say in English vanishes. Many professionals experience this: written communication in English works well, but on the phone, confidence and the right phrases are missing. Yet phone calls remain one of the most important communication tools in everyday business. Whether you are advising customers, contacting suppliers, or joining an international conference call – professional phoning in English is a key skill that advances careers.

15+Years
10+Trainers
50+Corporate clients

Training for Everyday Work

At Simmonds Language Services, we have been training exactly these situations since 2004. Our English for Phone Calls is designed for professionals who need to make English phone calls in their daily work – from reception and customer service to senior management. You learn not just standard phrases but practise in realistic role-plays with native-speaking trainers from the UK and USA. We work on your pronunciation, your listening comprehension, and your confidence on the phone. Because on the phone, body language is absent – your voice and word choice must be all the more convincing.

Blended Learning with AI Avatar

Your trainer works with you on real phone situations during live sessions and gives personal feedback on grammar, pronunciation and conversation management. Between sessions, you can continue practising scenarios from customer enquiries to complaints with the AI avatar.

Cultural Phone Etiquette

Particularly important when phoning: cultural differences. In English, small talk at the start of a call is not just polite – it is expected. An abrupt 'I need to speak to Mr Schmidt' without a greeting comes across as rude. We train you in the cultural subtleties of English-speaking phone etiquette – so that you come across as confident not just linguistically but culturally too. Whether British courtesy phrases or the more direct American style: you learn to express yourself appropriately in every context.

What You Will Learn

Answer and transfer calls professionally. Take messages and leave voicemails. Manage conference calls confidently in English.

Handle complaints and difficult conversations. Master cultural phone etiquette with confidence.

In Detail

Phone Situations in Practice

Click on a section for more details

Customer Hotline

Stay friendly and solution-oriented

Handle customer enquiries, provide information, process complaints professionally. Learn to communicate in English in a friendly and solution-oriented way, even under pressure.

Conference Call

Identify yourself and structure clearly

Multiple participants, no camera – conference calls are particularly demanding. Practise identifying yourself clearly, structuring contributions, and summarising outcomes.

Cold Calling

Persuade and handle objections

Convince potential customers over the phone – in English. Practise call openings, benefit argumentation, and the professional handling of objections and rejections.

Complaint Handling

De-escalate calmly, retain customers

Receive complaints, show understanding, and offer solutions – in English, calmly and professionally. Specific phrases for de-escalation and customer retention.

How much does it cost?

FormatDurationPrice (approx.)Notes
Online private lessons60 min€65–701:1, Zoom / Teams / Meet
Online private lessons90 min€95–1051:1, Zoom / Teams / Meet
In person, Hanover90 min€110At our Hanover office
In person, Berlin90 min€120At our Berlin office
In-house at your companyby arrangementon requestTravel included in the quote
Groups / corporate coursesby arrangementon requestPriced per group, not per person
Prices depend on format, frequency, and requirements. Language instruction is VAT-exempt (§4 Nr.21 UStG).

Who we work with

  • NORD Holding
  • DHL
  • Toyota
  • Media Markt
  • Deutsche Pop

Frequently asked questions

How do I answer a business call in English?+
Answer professionally with: 'Good morning/afternoon, [Company Name], [Your Name] speaking. How may I help you?' Avoid 'Hello' without a company name. Our training practises typical call openings until they feel natural.
What phrases do I need for transferring calls in English?+
Key phrases include: 'I'll put you through to...' (transferring), 'Could you hold the line, please?' (asking to wait), 'I'm afraid the line is busy' (line engaged), 'May I take a message?' (taking a message). We practise these expressions in realistic phone scenarios.
How do I leave a professional message in English?+
Structure your message clearly: state your name, your company, the reason for calling, and your callback number. For example: 'This is [Name] from [Company]. I'm calling regarding... Could you ask [Person] to call me back on...?' Our training perfects your voicemail skills.
How do I manage a conference call in English?+
Conference calls without video require particularly clear language. Your trainer practises contributions and summaries with you; between live sessions, you can continue practising these situations with the AI avatar.
Can I book phone English as one-to-one training?+
Yes. In one-to-one sessions, your native-speaking trainer simulates real phone situations, from customer hotlines to international conference calls. Between live sessions, you can continue practising these situations with the AI avatar.

Improve your English for free

Free online lessons twice a week, vocabulary trainer with 600 words, and a placement test – all without signing up.

Get in touch

Tell us briefly what you need English or German for — we'll suggest the best format for your goals and schedule.

We typically respond within one working day.

What we practise

  • ✓ Meetings
  • ✓ Presentations
  • ✓ Negotiations
  • ✓ Emails and calls
Call